Legacy Mastermind by PIKO · Operational Finance for Small Businesses & Non Profits
Stronger financial systems for the business you built.
You know your customers, your team, and what it takes to keep things moving. We handle the bookkeeping, reporting, and compliance behind the scenes, so you can trust your numbers and focus on the work only you can do.
Begin with a short application. No introductory call is required. Applications are due the 15th of each month.
2027 Client Capacity
10
client organizations in 2027.
Applications are reviewed monthly until capacity is reached.
- Applications due the 15th of each month
- Confirmed by December 31, 2026: joins the 2027 LegacyOS Circle, which opens once a year
- Access scholarships reviewed in the same application
What You've Built Deserves A Strong Foundation.
A business or nonprofit becomes part of other people's lives. Customers count on you. Your team counts on you. As it grows, the work behind the work grows too: transactions to reconcile, reports to prepare, filings to track, processes that can't live in one person's head. We respect what you know about your organization. Our job is to put reliable financial operations around it, within a scope you can understand and count on.
We work with mission-driven small businesses and community-minded nonprofits: organizations that exist for more than their owner, led by people who want financial records they can trust.
Some organizations come before anything breaks. Others come after a difficult close or tax season. Either is the right time.
What a steadier rhythm makes possible
If the business worked better a year from now,
what would change in an ordinary week?
Know where things
stand
Monthly books and statements: a reliable record of what happened.
Keep important work
moving
Reconciliations, reporting, and filings on a set cadence.
Give your team clear ownership
Documented workflows, so
less depends on memory and last-minute follow-up.
Protect room for your
mission
With the foundation handled, your attention goes to customers, employees, and the work only you can lead.
That's how we strengthen a business from the inside out.
Think of the day you served your first customer, or hired someone whose family now counts on your business. That purpose doesn't leave when payroll, filings, and paperwork crowd it out. What would it feel like to end a week knowing where you stand and what needs attention next?
That's the steadier week we work toward with every client: financial work with a rhythm,
and an owner who isn't carrying it alone.
From Client Organizations
In their words
“Our team now has more time to dedicate to cultivating crops instead of worrying about financial accounting. This has been a tremendous blessing, granting farmers the stability they need to pursue their passion.”
Robert Pahia
Owner, Hawaii Taro Farm LLC · Kula, Maui · PIKO operational finance client
“PIKO invests in people who are investing in Hawaiʻi. I can say firsthand that Maui Healing is stronger because of our experience with PIKO.”
Ailene Schwartzlow, LCSW
Founder, Maui Healing · Lahaina, Maui · PIKO operational finance client
Three Packages
Choose the level of support that fits.
We review your application to find the right scope. Fit and availability are confirmed in review.
PIKO | Build
BEST FIT
Startups, early-stage businesses, and small nonprofits that need a compliant foundation.
WHAT IT BRINGS
Reconciled accounts, a reliable monthly record, foundational reporting, and a compliance calendar.
INCLUDES
- Monthly bookkeeping, up to 150 transactions
- Bank and credit card reconciliations
- Monthly P&L and balance sheet
- Sales tax reporting and filing
- Compliance tracking and filing calendar
- Routine government notices (up to 2/month, 30 min each)
- Year-end CPA-ready package
- One 60-minute annual Operational Review
WHAT YOU CAN EXPECT
Confidence in the numbers you review and the routine work that keeps you on track.
Scope note. Over 150 transactions a month may require a scope adjustment. Payroll and payables/receivables management are not included.
PIKO | Run
BEST FIT
Growing organizations that need stronger workflows and controls.
WHAT IT BRINGS
Everything in Build, plus payment structure, one payables or receivables stream, and historical visibility.
INCLUDES
- All Build services
- Accounts payable or accounts receivable oversight, one stream
- Payment workflows and internal controls
- Monthly dashboard: historical cash, trends, and budget-to-actual against your existing budget
- Historical cash flow monitoring and alerts
- 1099 preparation and filing
- Insurance audit data coordination
- State annual report filing, one entity
- Four quarterly Operational Review calls
WHAT YOU CAN EXPECT
A predictable financial routine and clearer information about what has already happened.
PIKO | Strengthen
BEST FIT
Established organizations that need controller-level oversight across more complex finances.
WHAT IT BRINGS
Everything in Run, plus a full month-end close, balance sheet integrity ownership, documented processes, and team coordination.
INCLUDES
- All Run services
- Full month-end close
- Balance sheet integrity ownership
- Historical margin and cost analysis
- Payroll oversight
- Finance and administrative SOPs
- Systems optimization: QuickBooks, Gusto, Hubdoc, ClickUp
- Team training
- Multi-entity compliance coordination
- Monthly Operational Review calls
WHAT YOU CAN EXPECT
Clear ownership, consistent standards, and records your team can rely on.
Pricing is discussed after review, before you decide.
PIKO | Access
Partial Scholarships For Organizations Building Their Foundation
Not every promising organization can carry the full rate at its current stage. The Access Program covers part of the fee for eligible founders and small nonprofits on Build or Run: same scope, same attention, for three to six months, with a clear path to standard pricing. No separate form. Tell us where your organization stands when you apply; scholarships are limited and reviewed on eligibility, fit, funding, and capacity.
This is not a discount. It is an investment in your potential.
Where your fee goes
You Pay For Your Own Foundation. Part Of It Becomes Someone Else's Start.
PIKO is a nonprofit. A portion of your package fee, with our program partners, sponsorships, and grants, funds two things beyond your books.
- The scholarship fund for owners just getting started.
- Make, price, and sell real products.The Youth Entrepreneurship Program, where young people learn to
Strong businesses build strong communities.
How the application works
Applying starts a conversation about fit.
It commits you to nothing.
1.
Tell us about your organization
What you've built, how the finances run today, and the support you're after.
2.
We review for fit
Applications are due the 15th. We review each one against scope, capacity, and readiness on both sides, and every applicant hears next steps on the 20th, or the next business day.
3.
Selected organizations join a Clarity Call
We explain the recommended scope, walk through pricing, and answer your questions. You decide afterward. Nothing is decided on the call.
Why there is a number and a date
Up to 10 organizations in 2027.
We welcome up to 10 client organizations a year so each gets a controller who knows their name, their filing calendar, and where their cash sits at month-end.
Applications are reviewed monthly until capacity is reached.
2027 client Benefit · Legacy Mastermind
Organizations confirmed by December 31, 2026 are also invited to the 2027 Legacy Mastermind, a program offered alongside the service package on how you and your team run the work behind the scenes: high performance coaching, an operating cadence, efficiency practices, tool training, and monthly office hours. It does not expand or change the financial-services scope. Sessions every other Wednesday, 2–3 pm ET (9–10 am HST), January 20 through December 8, 2027. Office hours the second Thursday of each month, 2–3 pm ET. The Mastermind opens once a year.
Pricing is discussed after review, before you decide.
Clear responsibilities, Dependable work
You will always know where our
responsibilities begin and end.
What PIKO provides
- Bookkeeping and reconciliations
- Historical reporting and financial statements
- Filings, calendars, and government correspondence within scope
- Workflows, controls, and documented processes
- Controller-level oversight where included
What sits outside these services
- Strategic finance and forecasting
- Future scenarios and capital planning
- Pricing and hiring strategy
- Executive and board level decision support
Those are served by independent fractional CFO or advisory providers. Your agreement defines exactly what PIKO owns.
Common Questions
Who is a good fit?
Mission-driven small businesses and nonprofits that value accurate records, consistent process, and a defined scope.
Why an application instead of an introductory call?
It confirms fit, capacity, and readiness on both sides before either of us spends an hour. Selected organizations then get one Clarity Call to set scope and pricing.
Do you offer CFO or strategic advisory services?
No. We do operational finance and compliance, through controller-level oversight where specified. Strategy is referred out.
When will I see pricing?
On the Clarity Call, after review. You'll know the scope and the price before you decide anything.
3 Ways PIKO Can Strengthen Your Businesses
Training - High Performance Coaching - Fiscal sponsor - BIZ IN A BOX
All programs are funded by private and public donations.Scholarships are available on a sliding scale.
ON DEMAND BUSINESS TRAINING
I want access to self-paced on-demand courses to build my skill set!
We have partnered with Business Made Simple to provide you with all the business school training you need without the hefty college tuition.
Get practical frameworks you can use to grow your small business today.
LIVE WORKSHOPS
Your Business Breakthrough Awaits at our BizO Workshop 🚀
Transform your pricing, roadmap your future, and conquer cash management today!
Are you a go-getter small business owner with a vision that reaches beyond the typical 9-to-5 grind? Do you feel the relentless yearn for success that keeps you awake at night? You're not alone in this captivating entrepreneurial spirit, and our Bizo Workshop is designed just for trailblazers like you.
HIGH-PERFORMANCE COACHING
I want a high-performance coach!
Are you ready to dramatically improve your personal performance professionally and personally?
Get weekly 1:1 time with a certified high-performance coach to walk you through your daily grind and improve the efficiency of your time and your team's time.
FISCAL SPONSOR
Do you have a vision that will dramatically impact your local community? Do you need help getting the ball rolling?
We can help you get on your way to get approved as a 501(c)3 and help you navigate the fiduciary regulations.
